To organise and manage the June 2013 Kgotha Kgothe event's communciations-related activities.Furthermore to provide opportunity to morafe to ask questions related to the report. It also is an opportunity for Kgosi to reflect on the goals stated in the RBN Financial Audit Report.
In Scope:
Establish the committee with dedicated project managers;
A venue big enough for potentially 3000 participants (auditorium 800 and overflow tent for 1500 and tent for 500 children), (1500 Morafe, 500 children and 500 staff members) and eight 3x2m exhibitor gazebos;
Auditorium's stage for presentations by Annual Report presenter, Master of Ceremony, Kgosi and protocol. Mmemogolo and Executive managers;
An effective sound system to communicate to 3000 people, broadcast on 2 big screens in auditorium, PA systems and nine plasma screens for gazebos;
Tents with a carrying capacity to cater for 2500 adults; 500 children ;
Gazebos equipped with tables, chairs, table clothes and plasma screens for the exhibition;
Gazebos will be placed for exhibition auditorium quart yard;
80 Volunteers to assist with selected event proceedings (a stipend of R300 each);
Marketing of the event through print media, billboards and radio to disseminate information;
Transport for every village;
Financial Audit report
Catering for breakfast and lunch for 2500 adults and 500 children;
Two bottled water and two drinks for breakfast and lunch per person (3000 people);
Volunteers to collect waste;
Local entertainers to entertain the community within and after the event;
Security monitored and maintained during event;
A separate programme for the main event and children's programme;
Registration of all attendees;
Communication's photographer and video broadcasting;
Emergency Services available for minor and major emergencies;
Acknowledge protocol;
2 Sign language interpreters;
T-shirts and caps for volunteers and staff on duty;
