To plan, coordinate and manage RBN’s participation at the Rustenburg show which will run from the 25^th May to 01 June 2013. The aim is to:

• Market the RBN and its Institutions to the greater Rustenburg population and even to visitors from other parts of South Africa.
• Inform the public about the developmental nature of the RBN, its rich history and how this Nation managed to reach the current point of its existence, how and why the RBN is able to serve its people as it is currently doing through diverse ways.

RBN will have representation via the Central Administration, HSDS, PROTECTIVE SERVICES, INFRACO, TRIBAL COURT, RBI, Lebone College, Royal MARANG Hotel, RBS, Platinum Stars, Stadium Management, Agriculture, History and Heritage and RBED

All these RBN institutions, will have a stall of their own manned by own staff for the duration of the show. All these stalls will be located within the same hall.

The show will officially be open from 08h00 to 22h00 each day … visitor’s numbers are expected to peak during evening hours and during weekends.

In scope

• Develop a budget including projected benefits
• Create an Exhibition marketing plan including pre-show, at-show and follow-up plan
• Identify, register and reserve your space
• Conduct a site visit, get to know the venue and find the service areas.
• Meet electrician and confirm date and time for electrical installation.
• Confirm telecomms arrangements - phone / internet connection points
• Develop design and floor plan with a list of prescribed stalls for each  institution/department
• Appoint an exhibition coordinator from the team to have overall responsibility
• Book staff for any presentations or demonstrations, interviews
• Develop staff plans
• Distribute show plan to staff
• Make any bookings necessary, catering etc.
• Order/acquire all the necessary equipment
• Hold briefing sessions, particularly on stand staffing, rotas and who does
• Prepare packs including promotional gifts for giving to stand visitors, marketing materials, signage,  
• Prepare packs for the media room and stand / booth.
• Provide training for staff at show including support staff.
• Supervise booth set-up. Take photos of completed exhibit what on the stand.
• Coordinate media coverage for all participating departments/institutions
• Debrief staff
• Prepare close out report