To coordinate the bi-annual Kgotha Kgothe event taking place on Saturday of the 6th of June 2015 at the Civic Centre, to provide a platform where Morafe can ask questions related to the annual report. It is also an opportunity for Kgosi to reflect on the goals, achievements and challenges faced in the past year. The event steering committee will assist in ensuring that the project scope is executed and the event is hosted successfully and to facilitate the process of passing resolutions during the meeting.
In Scope:
Establish the committee with a dedicated project managers;
A venue big enough for potentially 3000 participants;
Auditorium's stage for presentations (Annual Report presenter, Master of Ceremony, Kgosi and protocol. Mmemogolo and Executive managers);
An effective sound system to communicate to 3000 people, broadcast on 2 big screens in auditorium, PA systems and nine plasma screens for the tent;
Tents with a carrying capacity to cater for 2000 adults;
100 Volunteers to assist with selected event proceedings (a stipend of R200 each);
Marketing of the event through print media and radio (Mafisa FM and Motsweding FM) to disseminate information;
Transport for every village;
Financial Audit report;
Catering (Lunch) for 2500 adults;
Bottled water and one drink lunch per person (3000 people);
Volunteers to collect waste;
Security monitored and maintained during event;
Registration of all attendees;
Communication's photographer and video broadcasting;
Emergency Services available for emergencies;
Translator for executive that do not understand Setswana;
